Business Operations Administrator (ORU Bothell)
Pfizer Inc.
Washington – Bothell, NY
Job posting number: #7280530 (Ref:pf-4919799)
Posted: September 18, 2024
Job Description
ROLE SUMMARY:
This role will support ORU Business Operations and the Site Affairs Team. Coordinating communications, planning and execution of colleague engagement activities and daily operations, monitor deliverables and special projects.
You will be responsible for a wide range of tasks, including supporting the set-up for and logistics for team meetings, Research Forums and town halls, reserving conference rooms, ensuring proper set-up and catering when appropriate, coordinating with administrative support colleagues across the organization, and offering ideas and support for activities that enhance the workplace experience. This is an excellent entry-level opportunity to gain exposure across Pfizer oncology.
KEY ROLE RESPONSIBILITIES:
Supports a breadth of operational activities and is accountable for a wide variety of deliverables and special projects.
In collaboration with Site Affairs and Business Operations, drives day-to-day operations and logistics for key interactions, meetings, and events with other groups in Pfizer Oncology, PRD, and company-wide.
Works proactively with ORU colleagues to ensure robust connectivity, planning and partnerships.
Participates in ad hoc workstreams and special projects as needed.
Supports and updates distribution lists.
Coordinates with administrative support to assist when leader(s) are traveling to Bothell/La Jolla offices including securing office space, site access and onsite support as needed
Supports the execution of colleague events
Provides coordination and administrative support for ad hoc projects as requested
Perform other functions and duties, as required/assigned
Performs research necessary to effectively carry out job responsibilities
Partner to provide support as needed to all ORU colleagues at the Bothell site, as well as visiting colleagues from other Research sites and NYHQ.
BASIC QUALIFICATIONS:
High school diploma required and 6+ years of relevant experience
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Word, and other features
Proficiency in Microsoft 365 collaboration tools, including Teams messaging, meetings and channels
Ability to work with and have a high level of sensitivity to confidential documents and information
Excellent communication (verbal and written), interpersonal skills at a global, cross-line level
Superior attention to detail
Fast learner, able to set and juggle priorities by handling multiple tasks simultaneously
Strong sense of urgency and efficiency in completing work
Exemplary time management, organization, and prioritization skills
Must be able to maintain composure under pressure and manage unforeseen situations
Excellent judgment, problem resolution and decision-making skills
Work autonomously and thrive in a fast-paced environment
PREFERRED QUALIFICATIONS:
College degree preferred
Experience using applications such as concur, WebEx and Ariba
Ability to take direction and work with minimal oversight
PHYSICAL/MENTAL REQUIREMENTS:
Ability to work on a computer and sit for long periods of time
Other Job Details:
Last date to apply is September 26, 2024
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
