JOB DESCRIPTION – MEDICAL INFORMATION SPECIALIST (2024)

The Medical Information Specialist (MIS) provides information about the Pfizer portfolio to patients, caregivers and healthcare providers from various Latin American countries (Mexico, Colombia, Venezuela, Argentina, Uruguay, Paraguay, Peru, Ecuador, Bolivia, Central America & Caribbean region) in Spanish or English. Responses are based on approved response documents, labels and other resources applicable to each country. The MIS provides responses to both non-technical and technical/medical topics. The MIS is expected to deliver services with high quality, customer-focus, empathy and compliance. In addition, the MIS may contribute to local, regional or global Medical Information projects. The MIS also prepares resources and responses that enable the Frontline to deliver good customer services. Responses are based on approved response documents, labels and other resources applicable to each country. The MIS works with other team members on channel strategies, process improvement, ensures operational efficiency, innovation in services and processes. The MIS monitors operational metrics to ensure quality, compliance and excellence in performance and customer satisfaction of the LATAM Medical Information Contact Center (LAMI CC).

Primary responsibilities

Inquiry Handling:

Handle medical information inquiries received from any Medical Information channel according to global and local policies (regulatory guidelines) and work instructions. That includes researching and preparing responses for customer inquiries, providing the responses to external customers (Healthcare Professionals, Patients etc.) documenting them in the inquiry and content management system. Responses must be accurate, timely, and balanced, in accordance with approved resources, and escalated properly when approved resources are not available. In coordination with the team, the MIS interacts with internal stakeholders to obtain support for handling escalated inquiries and sharing insights on the operation. They may be prepared for local, regional or global use. Establishing collaborative relations with team members and supervisor to gather relevant information and develop responses for questions in order to meet customer needs. Propose, develops, trains and implements the use of the answer guidelines that are required for Pfizer and related to Pfizer products according to the country requirements.

Support MI Contact Center Operation:

Create, gather and keep up-to-date Standard Resources (FAQs, package inserts, product availability information, etc.) according to MI/Pfizer processes and local policies.

Contribute for process harmonization and optimization of resources across the region.

Assist Medical Information Coordinator Lead with staff training, oversight and development activities.

Participate with innovative ideas to improve service excellence and efficiency and play an active role in pilots or experiments in coordination with the team and managers. Represent the voice of customers inside the organization, transmitting their needs and seeking improvements that can benefit the different customer profiles in the various countries. Provide support to internal audits and/or external inspections.

Reporting & Insights:

Review data and develop routine or ad-hoc reports in order to actively communicate inquiry volumes, discuss trends, operational efficiency-performance and customer insights with Medical Information Lead or stakeholders.

Represent the voice of customers inside the organization, transmitting their needs and seeking improvements that can benefit the different customer profiles in the various countries.

Interactions with Business Partners:

Interact with colleagues in the Business Units (Medical, Commercial, Marketing, Patient Support Programs) or other functions (Regulatory, Safety, Quality, Legal, Compliance, etc) at local or regional level to provide MI updates, discuss interfaces, discuss customer insights, learn about priorities, opportunities of collaboration and discuss how MI can support company’s strategies.

Train local/ regional colleagues in MI processes and educate them on the services that can be provided. Propose solutions for issues, opportunity areas and following up on pertinent implementations, as well as any relevant information for the company’s image and its products.

Support MI Projects and Digital Initiatives:

Actively contribute to or lead the implementation of MI projects and digital initiatives. Actively contribute to or lead the implementation of MI projects, channels and digital initiatives, providing strategic advice, assessing potential risks and benefits, monitoring impact and success of initiatives and ensuring proper maintenance of channels and services offered.

Point of Contact for MI:

Serve as a subject matter expert in the Frontline for MI in process, specific product(s), therapy areas, stakeholders or countries.

Compliance expectations:

Operate in high standards of quality; complete all assigned training within specified timelines and comply with all relevant Corporate, Global, Regional, and Local procedures. Identify and handle potential adverse events and/or product complaints if identified while processing a medical information inquiry according to applicable procedures.

PRINCIPAL ORGANIZATIONAL RELATIONSHIPS

• The Medical Information Specialist – LA will be expected to interact with:

• Local/regional or global Medical, Commercial and other platform teams (Medical Affairs, Marketing, Commercial, Sales Force, Patient Support Programs, Access, Health Outcomes, Safety, Regulatory, Quality, Legal, Manufacturing, etc)
• Medical Information Managers/Officers from various countries, as well as Global Medical Information colleagues and its support functions (Analytics, Digital, Compliance)

QUALIFICATIONS AND REQUIREMENTS

• Health Care Professional (preferred) or Life Science Degree
• Experience in provision of medical information to healthcare professionals and consumers (preferred)
• Experience in Medical Information function in pharmaceutical industry (2 years preferred)
• Fluent in English and Spanish
• Good understanding of biomedical searching, literature evaluation (preferred)
• Experience in medical writing and summarizing clinical data (preferred)
• Proficiency in Microsoft Office Suite
• Outstanding verbal and written communication skills
• Excellent interpersonal relationship skills; collaborative and influential.
• Empathy and customer focus
• Initiative, proactivity and autonomy to work independently and collaborate in a virtual work environment
• Self-development
• Ability to gather, aggregate, summarize and document information in a quick and concise way
• Flexibility to deal with ambiguity, embrace change and quickly adapt to change
• Able to work with complex concepts/projects in matrixed environment
• Innovation mindset
• Operational Excellence
• Management of change
• Ability to maintain a positive and professional demeanor in challenging circumstances

WORKING CONDITIONS AND ENVIRONMENT:

• Work is performed in an office environment with exposure to electrical office equipment.
• Home Office is an option according to the operational needs, therefore conditions for Working from Home must be suitable for that purpose.
• Constant interaction with clients/associates required
• Constant attention to detail-visual, mental
• Constant multi-tasking
• Daily exposure to high pressure, intense concentration needed
• Rotating shifts may be required
• Long varied work hours required occasionally

PHYSICAL REQUIREMENTS:

• Frequently stationary for 6-8 hours per day
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists
• Occasional mobility required

• Occasional crouching, stooping, bending and twisting of upper body and neck.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs. or 6-9 kgs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences
• Frequently interacts with others to obtain or relate information to diverse groups.
• Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals. Requires multiple periods of intense concentration.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
• Ability to perform under stress
• Regular and consistent attendance

 
Location: Mexico City

EEO (Equal Employment Opportunity) & Employment Eligibility 

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, or disability.